The construction timesheet app built by a working subcontractor
A construction timesheet app replaces paper timesheets on site: workers record their hours on a phone and managers approve them digitally, instead of chasing signatures at the end of the week. Valegrid Flow stamps GPS on both clock-in and clock-out, runs every entry through a manager approval with query and send-back, and uses that one approval to feed payroll, HAVS, valuations and the site record. Approved timesheets are generated as PDFs and emailed straight to your customers.
Site timesheets from any phone, in 16 languages
Workers clock in and out from their own phone, with GPS stamped on both ends of every entry. The worker-facing app runs in 16 languages, and clock-out voice notes are transcribed in the worker's own language then stored in English. The crew reports in the language they actually speak; the office reads it all in English.
Timesheet approval with query and send-back
Every entry goes to a manager for approval, and anything that looks wrong can be queried or sent back rather than quietly edited. Billable time rounding rules with a grace window are applied consistently across timesheets, pay and valuations, so a clock-in a few minutes late is handled the same way every time. What you approve is what everyone gets paid and billed on.
Timesheets that stand up on the invoice
Entries carry work areas with a per-area breakdown, so you can show where the hours actually went. Back-dated entries are handled with clear labelling that carries all the way through to invoices, so a late entry never gets mistaken for one logged on the day. Timesheet PDFs are generated and emailed to your customers, so the hours behind your invoice are there in black and white.
One timesheet approval feeds payroll, HAVS and valuations
Approve a timesheet once and it feeds payroll, HAVS, valuations and the site record. No retyping the same hours into four places, and no version of the week that disagrees with another.
How it works
- Step 1
Clock in and out
Workers clock in and out from their phone, with GPS stamped on both ends. At clock-out they can leave a voice note in their own language, transcribed and stored in English.
- Step 2
Approve or query
Entries go to a manager for approval, with query and send-back for anything that looks off. Rounding rules with a grace window are applied consistently, so approved time matches pay and billing.
- Step 3
Everything else updates
That one approval feeds payroll, HAVS, valuations and the site record. Timesheet PDFs are generated and emailed to your customers.
Frequently asked questions
- How does GPS work in a construction timesheet app?
- In Valegrid Flow, workers clock in and out from their phone and a GPS stamp is recorded at both ends. Every timesheet entry shows where it started and where it finished, so hours logged from site look different to hours logged from home.
- Can workers use Valegrid Flow if they don't speak English?
- Yes. The worker-facing app runs in 16 languages, and clock-out voice notes are transcribed in the worker's own language then stored in English. Workers report in the language they're comfortable in, and managers and the office read everything in English.
- What happens with back-dated timesheet entries?
- Valegrid Flow handles back-dated entries with clear labelling that carries through to invoices. A late entry is never dressed up as one logged on the day, so if a customer queries the hours, the record shows exactly what was back-dated.
- Do I still have to retype hours into payroll after approving timesheets?
- No. In Valegrid Flow, one approval feeds payroll, HAVS, valuations and the site record, and billable time rounding rules with a grace window are applied consistently across timesheets, pay and valuations. Timesheet PDFs are generated and emailed to customers from the same approved data.
Get your hours from site to invoice
Valegrid Flow is UK construction management software built by a working subcontractor, so timesheets work the way sites actually run. From £19 per active worker per month.
Last updated: 4 July 2026